For couples
Build your complete wedding plan — guests, timeline, vendors, seating, and budget. When you're ready, generate a Wedding Day File PDF for $19. A single, portable file you can email to your venue, caterer, and entire vendor team.
Wedding Day File
Emma & Liam
August 20, 2026
Wedding day timeline
Seating & dietary
Ready to share
6 pages · 239ms
Wedding planning shouldn’t be a second full-time job.
Three steps from planning to your Wedding Day File.
Plan your wedding
Add guests, build your timeline, track your budget, and manage vendors — all in one workspace.
Everything stays in sync
Changes update automatically. Your partner sees what you see. No more reconciling spreadsheets.
Generate the pack
Pay $19 when you’re ready. A Wedding Day File PDF with timeline, seating, dietary notes, and vendor contacts — compiled automatically and ready to share with your vendors.
Planning tools
Guest management
Track RSVPs, dietary preferences, plus-ones, and table assignments. Dietary needs appear inline next to each guest in the seating plan.
Day-of timeline
Build your schedule from rehearsal dinner through the after-party. Multi-day ceremonies and after-midnight events are fully supported.
Vendor contacts
Caterer, florist, photographer, DJ — all contacts compiled automatically into the coordination pack so everyone has what they need.
Budget tracker
Track planned vs actual costs by category. See what's paid and what's outstanding at a glance — all within the app.
Seating planner
Drag-and-drop on desktop, touch-friendly on mobile. Plus-ones grouped with their parent guest. Warnings when a family gets split.
Plan together
Invite your partner to collaborate. Both of you can add guests, update tasks, and track vendors — always in sync, no account sharing.
What vendors receive
📅
Day-of Timeline
Real screenshot coming soon
Showing inline preview in next update
Day-of Timeline
Hour-by-hour schedule with locations
🪑
Seating Plan
Real screenshot coming soon
Showing inline preview in next update
Seating & Dietary
Tables with dietary needs inline
📞
Vendor Contacts
Real screenshot coming soon
Showing inline preview in next update
Vendor Contact Sheet
All vendor phone numbers and roles
Clear. Structured. No follow-up questions needed.
For wedding coordinators
Timelines, seating charts, guest lists, vendor contacts—you rebuild them every time. Now they generate themselves. Manage multiple weddings. Generate a full coordination pack in one click.
💼
Coordinator Dashboard
In-app screenshot needed
Recommended: 500px × 600px
Show 3 wedding cards with urgency badges
Multiple weddings, one dashboard
All clients in one view, color-coded by urgency. Task progress, guest counts, and overdue items visible at a glance without opening each wedding.
One-click pack generation
The coordination pack builds itself from data already in the system. No copy-pasting between documents the night before the wedding.
International & multi-day
Full UTF-8 support for any language. Multi-day ceremonies modelled correctly — Mehendi, Sangeet, Western reception — with separate date sections in the PDF.
Client collaboration
Invite the couple to manage their own guest list and tasks. You retain ownership and generate the final coordination pack whenever needed.
Transparent pricing
For couples
Wedding Day File
$19
One-time · includes planning tools
Plan first · generate your pack for $19
Coordinators
Professional
$29
per month · cancel anytime
30-day free trial · no credit card required
Wedding planning FAQs
What is a Wedding Day File?
It's a single PDF that combines your wedding timeline, seating plan with dietary needs, and vendor contact list — everything your vendors need for the day, in one document.
What's included in the Wedding Day File?
Your Wedding Day File is a professional PDF containing your wedding day timeline, seating plan with dietary needs printed inline next to each guest, and complete vendor contact list. Share it via email with your venue, caterer, photographer, and entire vendor team — everyone gets the same file.
Is it a file I can send to my vendors?
Yes. Your Wedding Day File is a standard PDF — email it, print it, forward it to your venue, caterer, photographer, and any vendor. Everyone gets the same document, no more outdated spreadsheets floating around.
Can I plan with my partner?
Yes. Invite your partner from Settings. Both of you can add guests, update tasks, and track vendors. Everything stays in sync automatically — no account sharing needed.
Is this a mobile app?
It's a web app — works in any browser on your phone, tablet, or desktop. Nothing to download, nothing to install.
What happens to my data?
Your wedding plan stays private. We don't sell data, show ads, or recommend vendors. You can export or delete your data anytime.
Can I try before paying?
You can build your complete wedding plan — guests, timeline, vendors, seating, budget — without paying anything upfront. All planning tools are available when you sign up. Pay $19 when you're ready to generate your professional coordination pack PDF. No subscription, no recurring fees.
Who needs a wedding coordination document?
Anyone managing a wedding day — venue managers, caterers, photographers, wedding coordinators, and the couple themselves. Instead of emailing five different documents, you hand over one professional coordination pack that everyone can rely on.
How is this different from spreadsheets?
Spreadsheets require manual formatting, version conflicts, and endless email chains. KnotPlan is a dedicated online wedding planning tool where everything stays in sync. Add a guest, and they appear in your seating planner. Update the timeline, and it's reflected in the coordination pack. One click generates a professional PDF — no copying, pasting, or reformatting required.
Create one Wedding Day File your whole vendor team can rely on.